INSTRUCTIONS FOR HOW TO USE THE
STUDENT EMPLOYEE MANAGEMENT SYSTEM
(SEMS)
WEBSITE
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To use the SEMS website, the user must first login using your NetID (login name) and password. Do not attempt to login using your email address as your login name.
Before you can login to SEMS, your SEMS account must first be created by Finance. Pleae contact Lucie Dean or Jane Wang for further information. The SEMS website is organized into distinct sections. These include: • Student Employee Section • Student Work Assignments section • Reports • Administrative Functions (only viewable by select users) Using the Student Management flyout menu, you first must create a new student employee using either the ADD STUDENT EMPLOYEE (WITH ID LOOKUP) function or the ADD STUDENT EMPLOYEE (WITHOUT ID LOOKUP) function. It is recommended that you use the WITH ID LOOKUP function as it provides Colleague validated information, including first name, last name, and email address. You may also use the WITHOUT ID LOOKUP function to enter a new student employee but you must include all required student account attributes. NOTE: the student employee information may already be entered into the SEMS system by another user. This occurs when the student employee works in multiple departments or the student employee is a returning student employee from previous semesters or previous years. Once the student has been entered into SEMS, use the Student Work Assignments flyout menu and add a student to a departmental job. You will find various required attributes of said student job. Use the “Select Colleague ID” function to assign a student to a departmental work assignment. You must also include the Job Title, start and end dates, primary and secondary supervisor, allotment, payrate, academic year, and optional notes. The department dropdown is filtered based on your account in the SEMS system. You may be allowed to manage student employee positions for one only one or multiple departments. This is managed by Finance. Please contact Lucie or Jane for additional information and/or changes. Reports include the Student Work Assignment Report that illustrates what student is assigned to work in what area and the Ready-to-Work report which illustrates at what step prerequisites have been completed as to allow the student to begin working. When editing or deleting a work assignment, you will see rows of data in different colors. These color codes represent various states of the student work assignment. These include:
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For additional information, please contact Lucie Dean or Jane Wang, in Finance. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Please email Technology Services or call 215-489-4357 for assistance.