STUDENT EMPLOYEES MANAGEMENT SYSTEM (SEMS)
STUDENT EMPLOYEE ONBOARDING AND BUDGET REPORTING SYSTEM
@ DELAWARE VALLEY UNIVERSITY
STUDENT EMPLOYEE MANAGEMENT SYSTEM
(SEMS)
WEBSITE INSTRUCTIONS
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To use the SEMS website, the user must first login using your NetID (login name) and password. Do not attempt to login using your email address as your login name.
Before you can login to SEMS, your SEMS account must first be created by Finance. Please contact Lucie Dean or Jane Wang for further information. The SEMS website is organized into distinct sections. These include: • Student Employee Management • Student Work Assignments Management • Reports (Admin and Departmental) • Administrative Functions (only viewable by select users) Using the Student Employee Management flyout menu, create a new student employee using the ADD STUDENT EMPLOYEE (WITH ID LOOKUP) function. The student you are attempting to add may already be in SEMS if • He/she previously worked on campus as a student employee OR • Another student supervisor has already added said student. Student may work in multiple departments. As such, may already be inserted into SEMS. Once the student is inserted into SEMS, HR, Financial Aid, and Finance will work to get the student on-boarded, entered into ADP, and assigned with a program. Programs include • WS = Federal Work Study • CE = Campus Employee UPDATE YOUR WORK ASSIGNMENT TEMPLATES YOU PREVIOUSLY CREATED! If you wish to use a previously created work assignment template, you need to UPDATE that template, double-checking the start date, end date, supervisors, payrate, etc. via the EDIT A STUDENT WORK ASSIGNMENT option. Locate the template (gray font color), check the dates (updating the dates this this yr), check the remaining data, and press UPDATE. If you do not do this prior to using said template when hiring a student employee, you'll need to edit each student's work assignment individually and change the data included in their work assignment. IF YOU CAN NOT LOCATE A STUDENT THAT YOU'VE JUST ADDED A WORKASSIGNMENT TO, select PREVIOUS FISCAL YEARS WORK ASSIGNMENTS on the top of the EDIT A STUDENT WORK ASSIGNMENT screen. You'll be able to located your student, change the start date and end dates of the work assignment, and press UPDATE. Once the student has been entered into SEMS, use the Student Work Assignments flyout menu will allow you to add a student to a work assignment (department job). You will find various required attributes of said student work assignment. Use the “Select Colleague ID” function to assign a student to a departmental work assignment. You must also select from a pre-created work assignment job template. The department dropdown is filtered based on your account in the SEMS system. You may be allowed to manage student employee positions for one only multiple departments. This ability is managed by Finance. Please contact Lucie or Jane for additional information and/or changes. Reports include the Student Work Assignment Report. This report illustrates what student is assigned to work in what area and the Ready-to-Work report which illustrates at what step prerequisites have been completed as to allow the student to begin working. At the start of every semester, each student supervisor should review his/her student employees. To do this, use the Student Employee Management Option, Edit, or Delete said work assignment. It is important to review each student work assignment and update the start date, end date, supervisor, hourly payrate, and other important information. When editing or deleting a work assignment, you will see rows of data in different colors. These color codes represent various states of the student work assignment. These include: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Please email Technology Services or call 215-489-4357 for assistance. |
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